PCN & UFI for Vehicle & Machinery Fuels

How does the UFI creation and PCN notification service work?

After purchasing this service, you will receive access to the secure portal. This portal contains an overview of all steps. You fill in your product details and we will get to work.

Poison Center Notification & UFI

We will provide:

• Your product’s Unique Formula Identifier (UFI)
• A Poison Centre Notification (PCN) report
• Registration of your product with the relevant national Poison Centres via ECHA.

Countries for PCN registration

You can count the number of countries in which you want to register your product. This is the number of countries you need to purchase. You will be able to select the specific countries within the portal. If you plan to expand the sales of your products to new countries at a later date, then you can always order additional PCN country registrations.
The EU has 27 countries and the EEA has 30 (EU+Lichtenstein, Norway and Iceland) In the portal you can select these countries:

*For Switzerland we can create the PCN dossier, with all the needed information to make a submission in the Swiss portal. Contact us for more information.

CLP Label Information

We offer the option to purchase a CLP compliant product label, containing all mandatory information as required by the EU CLP Regulation. This will be provided as a PDF. This is not a design, but a summery of the required information. This will enable you to integrate the necessary information into your product label design. You can also order the CLP label creation separately. Already have a label? — We can do a CLP label compliance check of your label in accordance with current CLP requirements. We will provide detailed feedback and corrections to ensure your label meets all regulatory standards.

Poison Centre Notification for Fuels for Vehicles and Machinery

Fuels for vehicles and machinery, such as gasoline, diesel, and biofuels, are crucial for powering engines and ensuring industrial operations. However, these fuels often contain hazardous substances that pose risks to human health and the environment. A Poison Centre Notification (PCN) is legally required for such fuels under EU regulations, ensuring that emergency responders and poison centres have access to detailed information about the product’s composition and hazards to provide accurate guidance during incidents.

What is a UFI?

The Unique Formula Identifier (UFI) is a 16-character alphanumeric code assigned to a specific product formulation. It establishes a direct link between a fuel product and its Poison Centre Notification. The UFI must be printed on the product label or provided in accompanying documentation, enabling easy identification of the product during emergencies.

What is a PCN?

A Poison Centre Notification (PCN) is a regulatory requirement for hazardous mixtures, including fuels. The PCN submission contains detailed product information, such as chemical composition, hazard classification, intended use, and packaging details. This data is accessible to Poison Centres, ensuring they can provide precise medical advice or emergency assistance in case of exposure or accidents involving fuels.

What is CLP?

The Classification, Labelling, and Packaging (CLP) regulation is an EU standard ensuring that all hazardous chemicals are appropriately classified and labeled. Fuels classified as hazardous must adhere to CLP requirements by displaying hazard symbols, risk statements, and precautionary information, alongside the UFI on the product label or documentation.

What is the Poison Centre?

The Poison Centre is a network of national institutions responsible for managing incidents involving chemical exposure. They provide medical advice, emergency guidance, and information on appropriate treatment in case of poisoning or accidents. The Poison Centre relies on PCN data to ensure accurate and timely responses to emergencies involving hazardous products like fuels.

Why is This Needed?

Fuels for vehicles and machinery can be hazardous due to their flammability, toxicity, and potential environmental impact. A PCN ensures that comprehensive safety data is readily available to poison centres, reducing risks and improving the effectiveness of emergency responses in case of accidental exposure, spills, or misuse.

Since When is This by Law Obligatory?

Under Annex VIII of the CLP regulation, it has been mandatory to submit a PCN for hazardous mixtures, including fuels for vehicles and machinery, since January 1, 2021. This legal requirement applies to manufacturers, importers, and downstream users placing such products on the EU market.

FAQ

Question: Are all fuels subject to PCN requirements?

Answer: No, only fuels classified as hazardous under the CLP regulation require a PCN.

Question: Where should the UFI be displayed for fuels?

Answer: The UFI must be displayed on the product label or included in accompanying documentation, such as technical data sheets, if labeling is impractical.

Question: Who is responsible for submitting the PCN for fuels?

Answer: The manufacturer, importer, or downstream user placing the fuel on the EU market is responsible for submitting the PCN.

Question: What information is required in a PCN for fuels?

Answer: The PCN must include the chemical composition, hazard classification, intended use, packaging details, and the Unique Formula Identifier (UFI).

Question: What are the consequences of not complying with PCN regulations?

Answer: Non-compliance can lead to significant penalties, including fines, product recalls, and restrictions on market access within the EU.

Question: Are biofuels included in PCN requirements?

Answer: Yes, biofuels classified as hazardous must comply with PCN requirements under the CLP regulation.

Question: Can a single UFI cover multiple fuel formulations?

Answer: No, each unique formulation requires its own UFI and corresponding PCN submission.

Question: How long does it take to submit the UFI and PCN notification?

It takes us a few days’ work. As soon as you upload the documentation, we will get started right away.

Question: Am I the owner of the PCN notification?

Yes, you are the owner of the PCN notification. You retain full ownership of the data you provided. The PCN notification will be accessible in your ECHA account.

Question: Is this service for one product or more?

The service is for one product.

Question: Why do I have to pay to create a UFI?

The service we offer is not just about providing a UFI. The UFI is a component within a much more extensive process. The core service we provide is the preparation and submission of your Poison Centre Notification (PCN) to national appointed bodies through ECHA portal, which is a mandatory requirement under the EU CLP Regulation for placing hazardous mixtures on the market. Generating a UFI is simplest part.  The PCN report, however, is complex. It demands detailed ingredient review—chemical classifications—formatted precisely for Poison Centre submission via ECHA.

Question: My company is not based in the EU, how can I submit a PCN?

We provide a solution for companies which are not based in the EU. You can find more information on the PCN & UFI for non-EU companies page.

Question: Can you provide Safety Data Sheets in full compliance with EU Regulation (REACH & CLP)?

Yes, we can create Safety Data Sheets (SDS)— also known as Material Safety Data Sheets (MSDS)— tailored to your product and compliant with the latest EU regulations. Whether you are manufacturing chemical mixtures, importing products into the EU, or distributing under a private label, a compliant SDS is legally required and essential for safe use throughout the supply chain. You will find more on the Safety Data Sheet (MSDS/SDS) Creation Service page.