How does the UFI creation and PCN notification service work?
After purchasing this service, you will receive access to the secure portal. This portal contains an overview of all steps. You fill in your product details and we will get to work.
Poison Center Notification & UFI
We will provide:
- Your product’s Unique Formula Identifier (UFI)
- A Poison Centre Notification (PCN) report
- Registration of your product with the relevant national Poison Centres via ECHA.
Countries for PCN registration
You can count the number of countries in which you want to register your product. This is the number of countries you need to purchase. You will be able to select the specific countries within the portal. If you plan to expand the sales of your products to new countries at a later date, then you can always order additional PCN country registrations.
The EU has 27 countries and the EEA has 30 (EU+Lichtenstein, Norway and Iceland) In the portal you can select these countries:
| Belgium | (BE) | Spain | (ES) | Hungary | (HU) | Slovakia | (SK) |
| Bulgaria | (BG) | France | (FR) | Malta | (MT) | Finland | (FI) |
| Czechia | (CZ) | Croatia | (HR) | Netherlands | (NL) | Sweden | (SE) |
| Denmark | (DK) | Italy | (IT) | Austria | (AT) | Germany | (DE) |
| Cyprus | (CY) | Poland | (PL) | Iceland | (IS) | Estonia | (EE) |
| Latvia | (LV) | Portugal | (PT) | Liechtenstein | (LI) | Ireland | (IE) |
| Lithuania | (LT) | Romania | (RO) | Norway | (NO) | Greece | (EL) |
| Luxembourg | (LU) | Slovenia | (SI) | Switzerland* | (CH) |
*For Switzerland we can create the PCN dossier, with all the needed information to make a submission in the Swiss portal. Contact us for more information.
CLP Label Information
We offer the option to purchase a CLP compliant product label, containing all mandatory information as required by the EU CLP Regulation. This will be provided as a PDF. This is not a design, but a summery of the required information. This will enable you to integrate the necessary information into your product label design. You can also order the CLP label creation separately. Already have a label? — We can do a CLP label compliance check of your label in accordance with current CLP requirements. We will provide detailed feedback and corrections to ensure your label meets all regulatory standards.
Poison Centre Notification for Other Inks, Toners, and Related Printing Materials
Inks, toners, and related printing materials that are not already covered by existing categories still require compliance with EU regulations for safety and emergency response. Products in this category could include specialty inks, toners, or additives used in various printing applications. As these materials may contain hazardous chemicals, it is essential to submit a Poison Centre Notification (PCN) to provide emergency responders with vital information regarding the composition and potential risks of exposure. A PCN ensures that healthcare professionals can respond effectively in case of an accidental exposure, making safety a priority across the EU.
What is a UFI?
The Unique Formula Identifier (UFI) is a unique code that identifies a chemical mixture, such as inks or toners. It is part of the product’s labelling and must be provided in the PCN to allow emergency responders to access accurate information about the chemical components in the mixture. The UFI helps ensure that proper safety measures are taken in the event of an emergency, such as a spill or exposure to hazardous substances.
What is a PCN?
A Poison Centre Notification (PCN) is a detailed report that includes information about the chemical composition, hazards, and safety measures for a product. For other inks, toners, and related materials, the PCN includes details about the ingredients, their classifications, and recommended emergency responses. This notification is necessary to provide crucial data to emergency responders, ensuring they have the information they need to handle exposure situations safely and effectively.
What is CLP?
The Classification, Labelling, and Packaging (CLP) Regulation outlines the requirements for classifying chemicals based on their hazards and packaging them with appropriate labels. This includes hazard symbols, signal words, and precautionary statements, which must be included on the label of all inks, toners, and related materials. CLP ensures that users are informed of the risks associated with the product, helping to prevent accidents and misuse.
What is the Poison Centre?
The Poison Centre is a network designed to gather, manage, and distribute information about hazardous chemicals used across Europe. It plays a key role in ensuring that emergency responders and healthcare professionals have accurate information in case of exposure to toxic substances. By registering with the Poison Centre, manufacturers of other inks, toners, and related printing materials make sure that vital safety information is available when needed.
Why is This Needed?
Submitting a PCN for other inks, toners, and related printing materials is essential for the safety of both workers and consumers. Many of these products contain hazardous chemicals that, if mishandled or improperly disposed of, could result in health risks. The PCN provides emergency responders with accurate information about the product’s composition, allowing them to take the appropriate measures in case of an emergency, such as accidental ingestion, inhalation, or skin exposure.
Since When is This by Law Obligatory?
As of January 1, 2021, the EU CLP Regulation Annex VIII requires all hazardous mixtures, including other inks, toners, and related printing materials, to have a Poison Centre Notification (PCN). This regulation ensures that safety information about chemicals is readily accessible to emergency services across the EU, helping to mitigate health risks and improve emergency responses.
FAQ
Question: Do I need to submit a PCN for my ink, toner, or printing material product?
Answer: Yes, if your ink, toner, or printing material contains hazardous substances, it is required by law to submit a PCN. This ensures that emergency responders have access to critical safety information in the event of an exposure incident.
Question: What happens if I don’t submit a PCN for my printing materials?
Answer: Failure to submit a PCN can result in legal penalties, including fines or removal of your product from the market. Additionally, emergency responders may lack the necessary information to handle hazardous situations, which could lead to serious health risks.
Question: How can I submit a PCN for my ink or toner product?
Answer: To submit a PCN, you will need to provide detailed information about your product’s chemical composition and classification under CLP regulations. We can assist you in preparing the necessary UFI, product label, and PCN submission to ensure compliance with EU regulations and improve safety in case of emergencies.
Question: How long does it take to submit the UFI and PCN notification?
It takes us a few days’ work. As soon as you upload the documentation, we will get started right away.
Question: Am I the owner of the PCN notification?
Yes, you are the owner of the PCN notification. You retain full ownership of the data you provided. The PCN notification will be accessible in your ECHA account.
Question: Is this service for one product or more?
The service is for one product.
Question: Why do I have to pay to create a UFI?
The service we offer is not just about providing a UFI. The UFI is a component within a much more extensive process. The core service we provide is the preparation and submission of your Poison Centre Notification (PCN) to national appointed bodies through ECHA portal, which is a mandatory requirement under the EU CLP Regulation for placing hazardous mixtures on the market. Generating a UFI is simplest part. The PCN report, however, is complex. It demands detailed ingredient review—chemical classifications—formatted precisely for Poison Centre submission via ECHA.
Question: My company is not based in the EU, how can I submit a PCN?
We provide a solution for companies which are not based in the EU. You can find more information on the PCN & UFI for non-EU companies page.
Question: Can you provide Safety Data Sheets in full compliance with EU Regulation (REACH & CLP)?
Yes, we can create Safety Data Sheets (SDS)— also known as Material Safety Data Sheets (MSDS)— tailored to your product and compliant with the latest EU regulations. Whether you are manufacturing chemical mixtures, importing products into the EU, or distributing under a private label, a compliant SDS is legally required and essential for safe use throughout the supply chain. You will find more on the Safety Data Sheet (MSDS/SDS) Creation Service page.
