PCN & UFI for Musical Instrument Cleaners

How does the UFI creation and PCN notification service work?

After purchasing this service, you will receive access to the secure portal. This portal contains an overview of all steps. You fill in your product details and we will get to work.

Poison Center Notification & UFI

We will provide:

• Your product’s Unique Formula Identifier (UFI)
• A Poison Centre Notification (PCN) report
• Registration of your product with the relevant national Poison Centres via ECHA.

Countries for PCN registration

You can count the number of countries in which you want to register your product. This is the number of countries you need to purchase. You will be able to select the specific countries within the portal. If you plan to expand the sales of your products to new countries at a later date, then you can always order additional PCN country registrations.
The EU has 27 countries and the EEA has 30 (EU+Lichtenstein, Norway and Iceland) In the portal you can select these countries:

*For Switzerland we can create the PCN dossier, with all the needed information to make a submission in the Swiss portal. Contact us for more information.

CLP Label Information

We offer the option to purchase a CLP compliant product label, containing all mandatory information as required by the EU CLP Regulation. This will be provided as a PDF. This is not a design, but a summery of the required information. This will enable you to integrate the necessary information into your product label design. You can also order the CLP label creation separately. Already have a label? — We can do a CLP label compliance check of your label in accordance with current CLP requirements. We will provide detailed feedback and corrections to ensure your label meets all regulatory standards.

Poison Centre Notification for Cleaners for Musical Instruments

Cleaners formulated specifically for musical instruments often contain solvents, surfactants, or polishing agents that enhance the instrument’s finish and performance. Although vital for preserving the quality and longevity of instruments, these products can pose risks if accidentally ingested, inhaled, or if they come into contact with skin or eyes. To ensure safe usage and comply with EU regulations, products classified as hazardous must undergo a Poison Centre Notification (PCN), allowing poison centers to access critical safety data and provide accurate guidance in emergencies.

What is a UFI?

A UFI (Unique Formula Identifier) is a 16-character alphanumeric code that connects a chemical product to its exact formulation. For musical instrument cleaners, the UFI must be printed on the product label. In case of exposure or poisoning, poison centers use the UFI to quickly identify the product’s precise composition and deliver proper medical advice or first-aid measures.

What is a PCN?

A Poison Centre Notification (PCN) is a mandatory submission required under EU regulations for hazardous chemical mixtures. By filing a PCN, manufacturers provide poison centers with comprehensive details about a product’s composition, hazards, and recommended first aid. For musical instrument cleaners, this guarantees that essential information is available to healthcare professionals and emergency responders, should an incident occur.

What is CLP?

CLP (Classification, Labelling, and Packaging) is an EU regulation that standardizes how chemical products are classified, labeled, and packaged based on their hazards. Musical instrument cleaners subject to CLP must display hazard symbols, precautionary statements, and the UFI on their labels. This ensures users are informed of potential risks and know how to handle the product safely.

What is the Poison Centre?

The Poison Centre is a collective network of national poison centers throughout the European Union. It offers emergency assistance by providing information on hazardous chemical products. Submitting a PCN for musical instrument cleaners ensures these centers have quick access to detailed data, enabling them to guide medical professionals and consumers in emergencies effectively.

Why is This Needed?

Because musical instrument cleaners may contain potentially harmful chemicals, including solvents or polishes, an accidental spill or ingestion could lead to health complications. A PCN guarantees poison centers can respond swiftly with targeted medical advice, reducing the risk of serious injury or harm to the user.

Since When is This by Law Obligatory?

Under EU regulations, as of January 1, 2021, all hazardous chemical products—including musical instrument cleaners that meet the hazard classification—must be registered via a PCN to comply with CLP requirements. This law promotes user safety and uniform emergency response across the EU.

FAQ

Question: Do all musical instrument cleaners require a PCN?

Answer: Only those classified as hazardous under CLP regulations need a PCN. Non-hazardous cleaners are exempt.

Question: Where is the UFI located on the product label?

Answer: The UFI is typically placed near the hazard symbols or safety instructions, ensuring easy identification in emergencies.

Question: What details are included in a PCN?

Answer: A PCN covers the product’s chemical composition, hazard classification, recommended first aid, and other safety-related information crucial for poison centers.

Question: Why is CLP labeling important for musical instrument cleaners?

Answer: CLP labeling communicates any potential risks and safe handling instructions through hazard symbols and statements, reducing misuse and accidents.

Question: What happens if a manufacturer fails to submit a PCN for a hazardous cleaner?

Answer: Non-compliance can result in fines, product recalls, or restrictions on selling the product within the EU market until requirements are fulfilled.

Question: Are professional-use musical instrument cleaners subject to the same regulations?

Answer: Yes, any cleaner classified as hazardous, whether for consumer or professional use, must adhere to PCN and CLP regulations within the EU.

Question: Since when has the PCN requirement been mandatory?

Answer: The requirement took effect on January 1, 2021, ensuring that all newly marketed hazardous products in the EU meet poison centre notification standards.

Question: How long does it take to submit the UFI and PCN notification?

It takes us a few days’ work. As soon as you upload the documentation, we will get started right away.

Question: Am I the owner of the PCN notification?

Yes, you are the owner of the PCN notification. You retain full ownership of the data you provided. The PCN notification will be accessible in your ECHA account.

Question: Is this service for one product or more?

The service is for one product.

Question: Why do I have to pay to create a UFI?

The service we offer is not just about providing a UFI. The UFI is a component within a much more extensive process. The core service we provide is the preparation and submission of your Poison Centre Notification (PCN) to national appointed bodies through ECHA portal, which is a mandatory requirement under the EU CLP Regulation for placing hazardous mixtures on the market. Generating a UFI is simplest part.  The PCN report, however, is complex. It demands detailed ingredient review—chemical classifications—formatted precisely for Poison Centre submission via ECHA.

Question: My company is not based in the EU, how can I submit a PCN?

We provide a solution for companies which are not based in the EU. You can find more information on the PCN & UFI for non-EU companies page.

Question: Can you provide Safety Data Sheets in full compliance with EU Regulation (REACH & CLP)?

Yes, we can create Safety Data Sheets (SDS)— also known as Material Safety Data Sheets (MSDS)— tailored to your product and compliant with the latest EU regulations. Whether you are manufacturing chemical mixtures, importing products into the EU, or distributing under a private label, a compliant SDS is legally required and essential for safe use throughout the supply chain. You will find more on the Safety Data Sheet (MSDS/SDS) Creation Service page.