How does the UFI creation and PCN notification service work?
After purchasing this service, you will receive access to the secure portal. This portal contains an overview of all steps. You fill in your product details and we will get to work.
Poison Center Notification & UFI
We will provide:
- Your product’s Unique Formula Identifier (UFI)
- A Poison Centre Notification (PCN) report
- Registration of your product with the relevant national Poison Centres via ECHA.
Countries for PCN registration
You can count the number of countries in which you want to register your product. This is the number of countries you need to purchase. You will be able to select the specific countries within the portal. If you plan to expand the sales of your products to new countries at a later date, then you can always order additional PCN country registrations.
The EU has 27 countries and the EEA has 30 (EU+Lichtenstein, Norway and Iceland) In the portal you can select these countries:
| Belgium | (BE) | Spain | (ES) | Hungary | (HU) | Slovakia | (SK) |
| Bulgaria | (BG) | France | (FR) | Malta | (MT) | Finland | (FI) |
| Czechia | (CZ) | Croatia | (HR) | Netherlands | (NL) | Sweden | (SE) |
| Denmark | (DK) | Italy | (IT) | Austria | (AT) | Germany | (DE) |
| Cyprus | (CY) | Poland | (PL) | Iceland | (IS) | Estonia | (EE) |
| Latvia | (LV) | Portugal | (PT) | Liechtenstein | (LI) | Ireland | (IE) |
| Lithuania | (LT) | Romania | (RO) | Norway | (NO) | Greece | (EL) |
| Luxembourg | (LU) | Slovenia | (SI) | Switzerland* | (CH) |
*For Switzerland we can create the PCN dossier, with all the needed information to make a submission in the Swiss portal. Contact us for more information.
CLP Label Information
We offer the option to purchase a CLP compliant product label, containing all mandatory information as required by the EU CLP Regulation. This will be provided as a PDF. This is not a design, but a summery of the required information. This will enable you to integrate the necessary information into your product label design. You can also order the CLP label creation separately. Already have a label? — We can do a CLP label compliance check of your label in accordance with current CLP requirements. We will provide detailed feedback and corrections to ensure your label meets all regulatory standards.
Poison Centre Notification for Factory-Applied Coatings
Factory-applied coatings are used in industrial settings for the protection, decoration, and functionality of products like electrical appliances, metal goods, furniture, and metal packaging. These coatings ensure durability, resistance to corrosion, and aesthetic finishes. As they may contain hazardous chemicals, it is important to submit a Poison Centre Notification (PCN) to comply with European Union (EU) regulations. This notification helps to ensure the safety of workers and emergency responders in case of exposure or accidents involving these coatings.
What is a UFI?
The Unique Formula Identifier (UFI) is a code that identifies the precise chemical composition of a product. For factory-applied coatings, the UFI helps to quickly identify the product in case of emergency situations. This unique code ensures that responders can access the specific information about the coating’s hazardous components, which is crucial for an effective response during an incident.
What is a PCN?
A Poison Centre Notification (PCN) is a report that manufacturers must submit to the Poison Centres, containing detailed information about the chemical composition of the product, including its classification, labeling, and emergency contact details. For factory-applied coatings, a PCN is required to ensure that emergency responders can access critical information to handle potential exposure incidents effectively and safely.
What is CLP?
The Classification, Labelling, and Packaging (CLP) Regulation is an EU regulation that ensures hazardous chemicals are appropriately classified and labelled to alert users about their potential dangers. The CLP system requires products, such as factory-applied coatings, to display the correct hazard symbols, signal words, and precautionary statements, providing users with the necessary information to handle the product safely and reduce the risk of harm.
What is the Poison Centre?
The Poison Centre is a network of national centers that provide information and assistance in case of chemical exposure or poisoning. The Poison Centre maintains a database of products that have been submitted for notification, ensuring that emergency responders can quickly access the necessary safety data. By submitting a PCN for factory-applied coatings, manufacturers help ensure that their products are listed in the Poison Centre database, allowing for faster and more effective responses in emergency situations.
Why is This Needed?
It is important to notify the Poison Centre about factory-applied coatings because many of these products contain chemicals that could pose a hazard if improperly handled or in case of exposure. Submitting a PCN ensures that emergency responders have the necessary information to safely manage incidents involving these coatings, minimizing potential health risks and improving safety protocols for workers and the public. The notification helps provide critical data during an emergency, ensuring a faster and more coordinated response.
Since When is This by Law Obligatory?
As of January 1, 2021, it became a legal requirement to submit a Poison Centre Notification for all hazardous chemical products placed on the EU market. This includes factory-applied coatings used in industrial applications. The regulation was introduced to ensure that products containing hazardous substances are properly registered and that emergency responders have quick access to important safety data in the event of a chemical incident.
FAQ
Question: Do I need to submit a PCN for my factory-applied coatings?
Answer: Yes, if your factory-applied coatings contain hazardous substances, you are required to submit a PCN to the Poison Centres. This ensures that emergency responders can access vital safety information if the product causes harm or injury.
Question: What information is required in the PCN for factory-applied coatings?
Answer: The PCN for factory-applied coatings must include the product’s UFI, chemical composition, CLP classification, hazard labels, emergency contact details, and any relevant safety information. This ensures that the product is correctly identified and that responders can handle incidents safely.
Question: What happens if I don’t submit a PCN for my factory-applied coatings?
Answer: Failure to submit a PCN for factory-applied coatings can result in legal consequences, such as fines, product recalls, or the removal of the product from the market. Additionally, emergency responders may not have the critical safety data needed to respond effectively to incidents involving your product.
Question: How can I submit a PCN for my factory-applied coatings?
Answer: To submit a PCN, you will need to prepare information regarding your product’s chemical composition, UFI, classification, and emergency contact details. Our company offers professional services to help you prepare and submit the required documents, ensuring compliance with EU regulations and enhancing safety for your product.
Question: How long does it take to submit the UFI and PCN notification?
It takes us a few days’ work. As soon as you upload the documentation, we will get started right away.
Question: Am I the owner of the PCN notification?
Yes, you are the owner of the PCN notification. You retain full ownership of the data you provided. The PCN notification will be accessible in your ECHA account.
Question: Is this service for one product or more?
The service is for one product.
Question: Why do I have to pay to create a UFI?
The service we offer is not just about providing a UFI. The UFI is a component within a much more extensive process. The core service we provide is the preparation and submission of your Poison Centre Notification (PCN) to national appointed bodies through ECHA portal, which is a mandatory requirement under the EU CLP Regulation for placing hazardous mixtures on the market. Generating a UFI is simplest part. The PCN report, however, is complex. It demands detailed ingredient review—chemical classifications—formatted precisely for Poison Centre submission via ECHA.
Question: My company is not based in the EU, how can I submit a PCN?
We provide a solution for companies which are not based in the EU. You can find more information on the PCN & UFI for non-EU companies page.
Question: Can you provide Safety Data Sheets in full compliance with EU Regulation (REACH & CLP)?
Yes, we can create Safety Data Sheets (SDS)— also known as Material Safety Data Sheets (MSDS)— tailored to your product and compliant with the latest EU regulations. Whether you are manufacturing chemical mixtures, importing products into the EU, or distributing under a private label, a compliant SDS is legally required and essential for safe use throughout the supply chain. You will find more on the Safety Data Sheet (MSDS/SDS) Creation Service page.
