How does the UFI creation and PCN notification service work?
After purchasing this service, you will receive access to the secure portal. This portal contains an overview of all steps. You fill in your product details and we will get to work.
Poison Center Notification & UFI
We will provide:
- Your product’s Unique Formula Identifier (UFI)
- A Poison Centre Notification (PCN) report
- Registration of your product with the relevant national Poison Centres via ECHA.
Countries for PCN registration
You can count the number of countries in which you want to register your product. This is the number of countries you need to purchase. You will be able to select the specific countries within the portal. If you plan to expand the sales of your products to new countries at a later date, then you can always order additional PCN country registrations.
The EU has 27 countries and the EEA has 30 (EU+Lichtenstein, Norway and Iceland) In the portal you can select these countries:
| Belgium | (BE) | Spain | (ES) | Hungary | (HU) | Slovakia | (SK) |
| Bulgaria | (BG) | France | (FR) | Malta | (MT) | Finland | (FI) |
| Czechia | (CZ) | Croatia | (HR) | Netherlands | (NL) | Sweden | (SE) |
| Denmark | (DK) | Italy | (IT) | Austria | (AT) | Germany | (DE) |
| Cyprus | (CY) | Poland | (PL) | Iceland | (IS) | Estonia | (EE) |
| Latvia | (LV) | Portugal | (PT) | Liechtenstein | (LI) | Ireland | (IE) |
| Lithuania | (LT) | Romania | (RO) | Norway | (NO) | Greece | (EL) |
| Luxembourg | (LU) | Slovenia | (SI) | Switzerland* | (CH) |
*For Switzerland we can create the PCN dossier, with all the needed information to make a submission in the Swiss portal. Contact us for more information.
CLP Label Information
We offer the option to purchase a CLP compliant product label, containing all mandatory information as required by the EU CLP Regulation. This will be provided as a PDF. This is not a design, but a summery of the required information. This will enable you to integrate the necessary information into your product label design. You can also order the CLP label creation separately. Already have a label? — We can do a CLP label compliance check of your label in accordance with current CLP requirements. We will provide detailed feedback and corrections to ensure your label meets all regulatory standards.
Poison Centre Notification for Hydraulic Fluids, Including Brake and Transmission Fluids
Hydraulic fluids, including brake and transmission fluids, are commonly used in various automotive, industrial, and machinery applications. Due to their chemical compositions, these fluids can be hazardous to human health and the environment. A Poison Centre Notification (PCN) is essential to ensure that emergency responders and poison centers have the correct safety information available in case of exposure, accidents, or misuse.
What is a UFI?
The Unique Formula Identifier (UFI) is a 16-character alphanumeric code that links the chemical composition of hydraulic fluids to their Poison Centre Notification. The UFI must be displayed on the product label to ensure quick identification during emergency situations or when seeking medical assistance.
What is a PCN?
A Poison Centre Notification (PCN) is a mandatory submission that provides detailed product information, such as the chemical composition, hazard classification, and intended use, to EU poison centers. This enables poison centers to provide effective medical advice and responses during emergencies involving hazardous products like hydraulic fluids.
What is CLP?
The Classification, Labelling, and Packaging (CLP) regulation requires that hazardous chemicals, including hydraulic fluids, are properly classified, labeled, and packaged. These products must display hazard pictograms, warning labels, precautionary statements, and the UFI to comply with the CLP regulation and ensure safety in case of exposure.
What is the Poison Centre?
The Poison Centre is a network of national organizations that provide medical guidance and response to chemical exposure incidents. By having access to the PCN data, they can offer accurate and immediate advice to prevent or mitigate harm from hazardous substances, such as hydraulic fluids.
Why is This Needed?
Hydraulic fluids, brake fluids, and transmission fluids often contain chemicals that can be dangerous if mishandled, inhaled, or ingested. Having a PCN ensures that poison centers and emergency responders have access to critical safety data for proper handling during an accident or exposure. This helps to minimize health risks and enhance consumer safety.
Since When is This by Law Obligatory?
The obligation to submit a PCN for hazardous mixtures, including hydraulic fluids and related products, was established under Annex VIII of the CLP regulation, and it became mandatory on January 1, 2021.
FAQ
Question: Do all hydraulic fluids require a PCN?
Answer: No, only hydraulic fluids that are classified as hazardous under the CLP regulation require a PCN.
Question: What information is required for a PCN submission for hydraulic fluids?
Answer: The PCN requires detailed information on the fluid’s chemical composition, classification, intended use, packaging, and the Unique Formula Identifier (UFI) for quick identification.
Question: Where should the UFI be displayed on hydraulic fluid products?
Answer: The UFI must be displayed on the product label, near the hazard information, to allow for immediate identification during emergencies.
Question: Who is responsible for submitting the PCN?
Answer: The manufacturer, importer, or downstream user who places the hydraulic fluid on the EU market is responsible for submitting the PCN.
Question: What are the consequences of not submitting a PCN?
Answer: Failing to submit a PCN can lead to legal consequences such as fines, product recalls, or restrictions on selling hydraulic fluids within the EU market.
Question: Are all transmission and brake fluids subject to PCN regulations?
Answer: Yes, all transmission and brake fluids that are classified as hazardous under the CLP regulation must be submitted for PCN notification.
Question: How long does it take to submit the UFI and PCN notification?
It takes us a few days’ work. As soon as you upload the documentation, we will get started right away.
Question: Am I the owner of the PCN notification?
Yes, you are the owner of the PCN notification. You retain full ownership of the data you provided. The PCN notification will be accessible in your ECHA account.
Question: Is this service for one product or more?
The service is for one product.
Question: Why do I have to pay to create a UFI?
The service we offer is not just about providing a UFI. The UFI is a component within a much more extensive process. The core service we provide is the preparation and submission of your Poison Centre Notification (PCN) to national appointed bodies through ECHA portal, which is a mandatory requirement under the EU CLP Regulation for placing hazardous mixtures on the market. Generating a UFI is simplest part. The PCN report, however, is complex. It demands detailed ingredient review—chemical classifications—formatted precisely for Poison Centre submission via ECHA.
Question: My company is not based in the EU, how can I submit a PCN?
We provide a solution for companies which are not based in the EU. You can find more information on the PCN & UFI for non-EU companies page.
Question: Can you provide Safety Data Sheets in full compliance with EU Regulation (REACH & CLP)?
Yes, we can create Safety Data Sheets (SDS)— also known as Material Safety Data Sheets (MSDS)— tailored to your product and compliant with the latest EU regulations. Whether you are manufacturing chemical mixtures, importing products into the EU, or distributing under a private label, a compliant SDS is legally required and essential for safe use throughout the supply chain. You will find more on the Safety Data Sheet (MSDS/SDS) Creation Service page.
