How does the UFI creation and PCN notification service work?
After purchasing this service, you will receive access to the secure portal. This portal contains an overview of all steps. You fill in your product details and we will get to work.
Poison Center Notification & UFI
We will provide:
- Your product’s Unique Formula Identifier (UFI)
- A Poison Centre Notification (PCN) report
- Registration of your product with the relevant national Poison Centres via ECHA.
Countries for PCN registration
You can count the number of countries in which you want to register your product. This is the number of countries you need to purchase. You will be able to select the specific countries within the portal. If you plan to expand the sales of your products to new countries at a later date, then you can always order additional PCN country registrations.
The EU has 27 countries and the EEA has 30 (EU+Lichtenstein, Norway and Iceland) In the portal you can select these countries:
| Belgium | (BE) | Spain | (ES) | Hungary | (HU) | Slovakia | (SK) |
| Bulgaria | (BG) | France | (FR) | Malta | (MT) | Finland | (FI) |
| Czechia | (CZ) | Croatia | (HR) | Netherlands | (NL) | Sweden | (SE) |
| Denmark | (DK) | Italy | (IT) | Austria | (AT) | Germany | (DE) |
| Cyprus | (CY) | Poland | (PL) | Iceland | (IS) | Estonia | (EE) |
| Latvia | (LV) | Portugal | (PT) | Liechtenstein | (LI) | Ireland | (IE) |
| Lithuania | (LT) | Romania | (RO) | Norway | (NO) | Greece | (EL) |
| Luxembourg | (LU) | Slovenia | (SI) | Switzerland* | (CH) |
*For Switzerland we can create the PCN dossier, with all the needed information to make a submission in the Swiss portal. Contact us for more information.
CLP Label Information
We offer the option to purchase a CLP compliant product label, containing all mandatory information as required by the EU CLP Regulation. This will be provided as a PDF. This is not a design, but a summery of the required information. This will enable you to integrate the necessary information into your product label design. You can also order the CLP label creation separately. Already have a label? — We can do a CLP label compliance check of your label in accordance with current CLP requirements. We will provide detailed feedback and corrections to ensure your label meets all regulatory standards.
Poison Centre Notification for Fragrances
Fragrances, including fragrance mixtures intended for end-use only, are widely used in consumer products such as perfumes, air fresheners, and cosmetics. Since fragrances may contain chemicals that can be hazardous to health, it is crucial that they comply with EU regulations. A Poison Centre Notification (PCN) is required to ensure safety information is accessible to poison centers in case of accidental exposure or misuse.
What is a UFI?
The Unique Formula Identifier (UFI) is a 16-character alphanumeric code that links a product’s composition to its Poison Centre Notification. The UFI must be included on the product’s label, enabling swift identification during emergency situations.
What is a PCN?
A Poison Centre Notification (PCN) is a submission that provides detailed product information, including its chemical composition, hazard classification, and intended use, to EU poison centers. This information allows the poison centers to respond effectively to emergencies involving the product.
What is CLP?
The Classification, Labelling, and Packaging (CLP) regulation requires that hazardous chemicals are properly classified and labeled to inform consumers about potential risks. Fragrance mixtures must display appropriate hazard labels and precautionary statements according to the CLP regulations, along with the UFI for identification.
What is the Poison Centre?
The Poison Centre is a network of national organizations that manage cases of chemical exposure and poisoning. By having access to PCN data, poison centers can provide accurate and timely advice during emergency situations involving fragrances or other hazardous products.
Why is This Needed?
Fragrances may contain chemicals that can pose a risk to health if misused or accidentally ingested. A PCN ensures poison centers have access to all relevant product data to respond appropriately in case of exposure. This ultimately enhances consumer safety and allows for better emergency response protocols.
Since When is This by Law Obligatory?
The obligation to submit a PCN for hazardous mixtures, including fragrances, became mandatory on January 1, 2021, under Annex VIII of the CLP regulation.
FAQ
Question: Do all fragrance products require a PCN?
Answer: No, only fragrance mixtures classified as hazardous under the CLP regulation require a PCN.
Question: What is required to complete a PCN for fragrances?
Answer: The PCN requires details about the fragrance’s chemical composition, its classification, intended use, packaging, and the Unique Formula Identifier (UFI).
Question: Where should the UFI be displayed on fragrance products?
Answer: The UFI must be clearly printed on the product label, typically near the hazard and precautionary information.
Question: Who is responsible for submitting the PCN?
Answer: The manufacturer, importer, or downstream user who places the fragrance product on the EU market is responsible for submitting the PCN.
Question: What are the consequences of non-compliance?
Answer: Failure to comply with PCN regulations can result in fines, product recalls, or restrictions on the sale of the fragrance product within the EU market.
Question: Are all fragrance products subject to PCN requirements?
Answer: No, only fragrance mixtures classified as hazardous under the CLP regulation are required to submit a PCN.
Question: How long does it take to submit the UFI and PCN notification?
It takes us a few days’ work. As soon as you upload the documentation, we will get started right away.
Question: Am I the owner of the PCN notification?
Yes, you are the owner of the PCN notification. You retain full ownership of the data you provided. The PCN notification will be accessible in your ECHA account.
Question: Is this service for one product or more?
The service is for one product.
Question: Why do I have to pay to create a UFI?
The service we offer is not just about providing a UFI. The UFI is a component within a much more extensive process. The core service we provide is the preparation and submission of your Poison Centre Notification (PCN) to national appointed bodies through ECHA portal, which is a mandatory requirement under the EU CLP Regulation for placing hazardous mixtures on the market. Generating a UFI is simplest part. The PCN report, however, is complex. It demands detailed ingredient review—chemical classifications—formatted precisely for Poison Centre submission via ECHA.
Question: My company is not based in the EU, how can I submit a PCN?
We provide a solution for companies which are not based in the EU. You can find more information on the PCN & UFI for non-EU companies page.
Question: Can you provide Safety Data Sheets in full compliance with EU Regulation (REACH & CLP)?
Yes, we can create Safety Data Sheets (SDS)— also known as Material Safety Data Sheets (MSDS)— tailored to your product and compliant with the latest EU regulations. Whether you are manufacturing chemical mixtures, importing products into the EU, or distributing under a private label, a compliant SDS is legally required and essential for safe use throughout the supply chain. You will find more on the Safety Data Sheet (MSDS/SDS) Creation Service page.
