How does the UFI creation and PCN notification service work?
After purchasing this service, you will receive access to the secure portal. This portal contains an overview of all steps. You fill in your product details and we will get to work.
Poison Center Notification & UFI
We will provide:
- Your product’s Unique Formula Identifier (UFI)
- A Poison Centre Notification (PCN) report
- Registration of your product with the relevant national Poison Centres via ECHA.
Countries for PCN registration
You can count the number of countries in which you want to register your product. This is the number of countries you need to purchase. You will be able to select the specific countries within the portal. If you plan to expand the sales of your products to new countries at a later date, then you can always order additional PCN country registrations.
The EU has 27 countries and the EEA has 30 (EU+Lichtenstein, Norway and Iceland) In the portal you can select these countries:
| Belgium | (BE) | Spain | (ES) | Hungary | (HU) | Slovakia | (SK) |
| Bulgaria | (BG) | France | (FR) | Malta | (MT) | Finland | (FI) |
| Czechia | (CZ) | Croatia | (HR) | Netherlands | (NL) | Sweden | (SE) |
| Denmark | (DK) | Italy | (IT) | Austria | (AT) | Germany | (DE) |
| Cyprus | (CY) | Poland | (PL) | Iceland | (IS) | Estonia | (EE) |
| Latvia | (LV) | Portugal | (PT) | Liechtenstein | (LI) | Ireland | (IE) |
| Lithuania | (LT) | Romania | (RO) | Norway | (NO) | Greece | (EL) |
| Luxembourg | (LU) | Slovenia | (SI) | Switzerland* | (CH) |
*For Switzerland we can create the PCN dossier, with all the needed information to make a submission in the Swiss portal. Contact us for more information.
CLP Label Information
We offer the option to purchase a CLP compliant product label, containing all mandatory information as required by the EU CLP Regulation. This will be provided as a PDF. This is not a design, but a summery of the required information. This will enable you to integrate the necessary information into your product label design. You can also order the CLP label creation separately. Already have a label? — We can do a CLP label compliance check of your label in accordance with current CLP requirements. We will provide detailed feedback and corrections to ensure your label meets all regulatory standards.
Poison Centre Notification for Floor Care Products (e.g., Waxes, Emulsions)
Floor care products such as waxes and emulsions are commonly used to protect, polish, or enhance the appearance of floors. These products often contain chemical mixtures that may be classified as hazardous. To ensure consumer safety and comply with EU regulations, a Poison Centre Notification (PCN) is required for floor care products that meet hazard classification criteria. This ensures poison centers have access to all necessary information to respond effectively to any incidents involving these products.
What is a UFI?
The Unique Formula Identifier (UFI) is a 16-character alphanumeric code that links a product to its unique chemical formulation. For floor care products like waxes and emulsions, the UFI is printed on the product label to help poison centers quickly identify the specific product during emergencies.
What is a PCN?
A Poison Centre Notification (PCN) is a regulatory submission required for hazardous chemical products in the EU. It provides detailed information about the product’s composition, classification, intended use, and packaging. For floor care products, the PCN ensures that poison centers can provide accurate and timely advice in case of accidental exposure or misuse.
What is CLP?
The Classification, Labelling, and Packaging (CLP) regulation harmonizes how hazardous chemical products are labeled and classified in the EU. Floor care products must display hazard symbols, precautionary statements, and the UFI on their labels, ensuring users are informed about potential risks and how to handle the product safely.
What is the Poison Centre?
The Poison Centre is a network of organizations tasked with providing emergency response services for incidents involving hazardous chemicals. By submitting a PCN for floor care products, manufacturers ensure that poison centers have immediate access to critical product data in case of accidents.
Why is This Needed?
Floor care products often contain chemicals like solvents, polymers, and surfactants, which can cause harm if inhaled, ingested, or if they come into contact with the skin or eyes. Submitting a PCN ensures that poison centers can provide accurate guidance and medical advice to minimize harm in emergencies.
Since When is This by Law Obligatory?
The obligation to submit a PCN for hazardous chemical products has been in effect since January 1, 2021, as part of the EU CLP regulation. This applies to products intended for consumer, professional, or industrial use.
FAQ
Question: Do all floor care products require a PCN?
Answer: Only floor care products classified as hazardous under the CLP regulation require a PCN. Non-hazardous products are not subject to this requirement.
Question: Where should the UFI be placed on the product?
Answer: The UFI must be displayed on the product label, near the hazard and precautionary statements, ensuring quick identification during emergencies.
Question: What information is included in a PCN?
Answer: A PCN includes the product’s chemical composition, hazard classification, intended use, packaging information, and emergency response details.
Question: Are floor waxes and emulsions for professional use also subject to PCN requirements?
Answer: Yes, floor care products intended for professional use that are classified as hazardous must also comply with PCN requirements.
Question: What happens if a company fails to submit a PCN?
Answer: Non-compliance with PCN requirements can result in fines, product recalls, or restrictions on selling the product in the EU.
Question: Are UFI codes required for non-hazardous floor care products?
Answer: No, UFI codes are only required for products that are classified as hazardous under the CLP regulation.
Question: Who is responsible for submitting a PCN?
Answer: The manufacturer, importer, or distributor placing the product on the EU market is responsible for submitting the PCN.
Question: How long does it take to submit the UFI and PCN notification?
It takes us a few days’ work. As soon as you upload the documentation, we will get started right away.
Question: Am I the owner of the PCN notification?
Yes, you are the owner of the PCN notification. You retain full ownership of the data you provided. The PCN notification will be accessible in your ECHA account.
Question: Is this service for one product or more?
The service is for one product.
Question: Why do I have to pay to create a UFI?
The service we offer is not just about providing a UFI. The UFI is a component within a much more extensive process. The core service we provide is the preparation and submission of your Poison Centre Notification (PCN) to national appointed bodies through ECHA portal, which is a mandatory requirement under the EU CLP Regulation for placing hazardous mixtures on the market. Generating a UFI is simplest part. The PCN report, however, is complex. It demands detailed ingredient review—chemical classifications—formatted precisely for Poison Centre submission via ECHA.
Question: My company is not based in the EU, how can I submit a PCN?
We provide a solution for companies which are not based in the EU. You can find more information on the PCN & UFI for non-EU companies page.
Question: Can you provide Safety Data Sheets in full compliance with EU Regulation (REACH & CLP)?
Yes, we can create Safety Data Sheets (SDS)— also known as Material Safety Data Sheets (MSDS)— tailored to your product and compliant with the latest EU regulations. Whether you are manufacturing chemical mixtures, importing products into the EU, or distributing under a private label, a compliant SDS is legally required and essential for safe use throughout the supply chain. You will find more on the Safety Data Sheet (MSDS/SDS) Creation Service page.
