How does the UFI creation and PCN notification service work?
After purchasing this service, you will receive access to the secure portal. This portal contains an overview of all steps. You fill in your product details and we will get to work.
Poison Center Notification & UFI
We will provide:
- Your product’s Unique Formula Identifier (UFI)
- A Poison Centre Notification (PCN) report
- Registration of your product with the relevant national Poison Centres via ECHA.
Countries for PCN registration
You can count the number of countries in which you want to register your product. This is the number of countries you need to purchase. You will be able to select the specific countries within the portal. If you plan to expand the sales of your products to new countries at a later date, then you can always order additional PCN country registrations.
The EU has 27 countries and the EEA has 30 (EU+Lichtenstein, Norway and Iceland) In the portal you can select these countries:
| Belgium | (BE) | Spain | (ES) | Hungary | (HU) | Slovakia | (SK) |
| Bulgaria | (BG) | France | (FR) | Malta | (MT) | Finland | (FI) |
| Czechia | (CZ) | Croatia | (HR) | Netherlands | (NL) | Sweden | (SE) |
| Denmark | (DK) | Italy | (IT) | Austria | (AT) | Germany | (DE) |
| Cyprus | (CY) | Poland | (PL) | Iceland | (IS) | Estonia | (EE) |
| Latvia | (LV) | Portugal | (PT) | Liechtenstein | (LI) | Ireland | (IE) |
| Lithuania | (LT) | Romania | (RO) | Norway | (NO) | Greece | (EL) |
| Luxembourg | (LU) | Slovenia | (SI) | Switzerland* | (CH) |
*For Switzerland we can create the PCN dossier, with all the needed information to make a submission in the Swiss portal. Contact us for more information.
CLP Label Information
We offer the option to purchase a CLP compliant product label, containing all mandatory information as required by the EU CLP Regulation. This will be provided as a PDF. This is not a design, but a summery of the required information. This will enable you to integrate the necessary information into your product label design. You can also order the CLP label creation separately. Already have a label? — We can do a CLP label compliance check of your label in accordance with current CLP requirements. We will provide detailed feedback and corrections to ensure your label meets all regulatory standards.
Registering Air Care Products with the Poison Centre
Air care products, including candles, incense, air fresheners, and matches used to light them, must be registered with the Poison Centre if they are used to odorise or deodorise indoor rooms or specific objects like shoes or household appliances. This registration, known as the Poison Centre Notification (PCN), is required to ensure that safety data about these products is available to emergency responders and healthcare professionals in case of accidental exposure. While air care products are generally non-biocide, they still carry potential risks and require clear safety communication for users.
What is a UFI?
A UFI (Unique Formula Identifier) is a unique code that identifies a specific chemical formulation of a product. For air care products, a UFI ensures that emergency responders can quickly and accurately identify the product in case of exposure. This code is a mandatory part of the Poison Centre Notification (PCN) for products sold in the EU and helps improve safety and emergency response times.
What is a PCN?
A PCN (Poison Centre Notification) is a report that manufacturers or importers must submit to the Poison Centre for hazardous products, including air care products. The PCN includes detailed safety information, including chemical composition, hazard classification, emergency contact details, and usage instructions. This ensures that critical information about the product is available to emergency responders in case of exposure or other hazardous situations.
What is CLP?
CLP (Classification, Labelling, and Packaging) is a regulation in the EU that requires manufacturers to classify, label, and package hazardous products like air care items in a way that communicates their risks to consumers and responders. Under CLP, air care products must be clearly labeled with hazard symbols, safety precautions, and other necessary information about the product’s risks and safe handling.
What is the Poison Centre?
The Poison Centre is a centralized repository for safety data on hazardous chemical products in the European Union. It allows emergency responders, healthcare providers, and other professionals to access the necessary safety information in the event of a chemical exposure. By registering with the Poison Centre, air care products are made available for quick identification and proper handling in case of an emergency.
Why is This Needed?
For air care products that serve to deodorize or odorize indoor rooms or specific items, submitting a Poison Centre Notification ensures that the necessary safety data is readily available to emergency responders in case of accidental exposure. This helps protect consumers by providing clear, accessible safety information in emergency situations, such as if someone inhales too much of the product or if it comes into contact with skin or eyes.
Since When is It by Law Obligatory?
As of January 1, 2021, it became mandatory under EU regulations to submit a Poison Centre Notification (PCN) for certain hazardous chemical products, including air care products. Manufacturers and importers must ensure that all air care products are registered with the Poison Centre before they can be marketed or sold within the European Union.
FAQ
Question: What is a UFI, and why do I need it for my air care product?
Answer: A UFI (Unique Formula Identifier) is a unique code that helps identify your air care product’s specific chemical formulation. It is required as part of the Poison Centre Notification (PCN) to ensure that emergency responders can quickly identify and access safety information in the event of exposure or an emergency involving your product.
Question: Do I need to submit a PCN for all air care products?
Answer: Yes, all air care products that serve to odorise or deodorise indoor rooms or specific items (e.g., air fresheners, candles, incense) must have a Poison Centre Notification submitted to the EU. This applies to all air care products that are considered hazardous under CLP classification, ensuring that safety information is available in emergencies.
Question: What does CLP mean for my air care product?
Answer: CLP (Classification, Labelling, and Packaging) is a regulation that requires your air care product to be classified according to its hazards, labeled with safety symbols, and packaged with clear instructions for safe handling and emergency measures. Compliance with CLP ensures that users are informed of the risks and can use the product safely.
Question: What is the Poison Centre, and why do I need to register my product with them?
Answer: The Poison Centre is a centralized resource for safety information on hazardous chemical products. By registering your air care product with the Poison Centre, you ensure that emergency responders and healthcare professionals have access to critical information in the event of exposure. This helps them respond quickly and accurately to any potential incidents involving your product.
Question: When did it become mandatory to submit a PCN for air care products?
Answer: The requirement to submit a Poison Centre Notification (PCN) for air care products became mandatory on January 1, 2021, as part of the EU’s CLP regulation. Manufacturers and importers must register their products before they can be marketed or sold within the EU.
Question: How long does it take to submit the UFI and PCN notification?
It takes us a few days’ work. As soon as you upload the documentation, we will get started right away.
Question: Am I the owner of the PCN notification?
Yes, you are the owner of the PCN notification. You retain full ownership of the data you provided. The PCN notification will be accessible in your ECHA account.
Question: Is this service for one product or more?
The service is for one product.
Question: Why do I have to pay to create a UFI?
The service we offer is not just about providing a UFI. The UFI is a component within a much more extensive process. The core service we provide is the preparation and submission of your Poison Centre Notification (PCN) to national appointed bodies through ECHA portal, which is a mandatory requirement under the EU CLP Regulation for placing hazardous mixtures on the market. Generating a UFI is simplest part. The PCN report, however, is complex. It demands detailed ingredient review—chemical classifications—formatted precisely for Poison Centre submission via ECHA.
Question: My company is not based in the EU, how can I submit a PCN?
We provide a solution for companies which are not based in the EU. You can find more information on the PCN & UFI for non-EU companies page.
Question: Can you provide Safety Data Sheets in full compliance with EU Regulation (REACH & CLP)?
Yes, we can create Safety Data Sheets (SDS)— also known as Material Safety Data Sheets (MSDS)— tailored to your product and compliant with the latest EU regulations. Whether you are manufacturing chemical mixtures, importing products into the EU, or distributing under a private label, a compliant SDS is legally required and essential for safe use throughout the supply chain. You will find more on the Safety Data Sheet (MSDS/SDS) Creation Service page.
